Celebrate Family Reunions with Wesley Chapel Catering

Planning Tips

• Start Planning Early:

Begin planning your family reunion well in advance to ensure ample time for organization and coordination. Start by setting a date and securing a venue, especially if you're hosting a large group or planning to travel.

• Create a Budget:

Establish a budget early on to guide your planning process. Consider factors such as venue rental fees, catering costs, activities, and accommodations for out-of-town guests. Having a clear budget will help you make informed decisions and avoid overspending.

• Communicate with Family Members:

Keep the lines of communication open with family members throughout the planning process. Create a group chat or email thread to share updates, gather input, and delegate tasks. Encourage collaboration and participation from everyone to ensure that the reunion reflects the collective preferences of the family.

• Choose a Suitable Venue:

Select a venue that can accommodate the size and needs of your group. Whether it's a park pavilion, community center, rented vacation home, or a relative's backyard, choose a location that offers ample space for activities, parking, and relaxation.

• Plan Activities for All Ages:

Incorporate a variety of activities and entertainment to appeal to guests of all ages. Consider organizing games, sports tournaments, craft stations, scavenger hunts, or talent shows to keep everyone engaged and entertained throughout the reunion.

• Include Time for Relaxation and Bonding:

While it's important to have planned activities, don't forget to schedule downtime for relaxation and bonding. Allow plenty of time for family members to catch up, reminisce, and create new memories together. Provide comfortable seating areas and designated spaces for conversation and connection.

• Coordinate Catering and Meals:

Decide on the food and beverage options for the reunion, taking into account dietary restrictions and preferences of your guests. Whether you opt for a potluck-style meal, hire a catering service, or organize a BBQ cookout, ensure that there are plenty of delicious options to satisfy everyone's tastes.

• Capture Memories:

Designate someone to document the reunion through photos and videos. Create a photo booth or backdrop where guests can take group photos and selfies to commemorate the occasion. Consider creating a digital or physical photo album to share with family members after the event.

• Plan for Inclement Weather:

If your reunion is taking place outdoors, have a contingency plan in case of inclement weather. Rent tents or indoor venues as backup options to ensure that the festivities can continue rain or shine.

• Send Thank You Notes:

After the reunion, express your gratitude to everyone who attended and contributed to the event's success. Send thank you notes or emails to family members, volunteers, and vendors who helped make the reunion a memorable experience for everyone.